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Privacy Policy

Last Updated: August 2026

1. Introduction

Welcome to Hot4Sales.com. We respect your privacy and are committed to protecting your personal data. This Privacy Policy informs you how we look after your personal data when you visit our website, register an account, or use our services, and tells you about your privacy rights and how the law protects you. This policy is fully compliant with the EU General Data Protection Regulation (GDPR) and the EU AI Act regarding automated decision-making and AI usage.

2. The Data We Collect About You

We may collect, use, store, and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data: includes first name, last name, username or similar identifier.
  • Contact Data: includes email address, telephone numbers, and physical addresses.
  • Financial Data: includes payment details processed by our secure Escrow partners (we do not store raw credit card numbers on our servers).
  • Transaction Data: includes details about payments to and from you and other details of domains you have purchased or sold through us.
  • Technical Data: includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location.

3. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you (e.g., facilitating a domain sale or purchase).
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

4. Data Security & Escrow

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. Financial transactions are securely handled via top-tier Escrow partners to ensure a safe, fraud-free environment for both buyers and sellers.

5. Artificial Intelligence and Automated Processing (EU AI Act Compliance)

In accordance with the EU Artificial Intelligence Act, we are fully transparent about any AI systems deployed on Hot4Sales.com. We may use automated processing for:

  • Fraud Detection: Algorithmic monitoring of login attempts and offer patterns to detect bot activity and prevent scams.
  • Domain Valuations (If applicable): Assisting in suggesting price ranges based on historical market data.

You have the right to request human intervention for any significant decision made solely by automated means that legally or significantly affects you.

6. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. When you close your account, your data will be anonymized or securely deleted within 30 days, unless a legal hold is required.

7. Your Legal Rights (GDPR)

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

  • Request access to your personal data.
  • Request correction of your personal data.
  • Request erasure of your personal data (Right to be Forgotten).
  • Object to processing of your personal data.
  • Request restriction of processing your personal data.
  • Request transfer of your personal data (Data Portability).

To exercise any of these rights, please contact us at info@hot4sales.com.

8. Contact Us

If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact our Data Protection Officer using the details set out below:

Email address: info@hot4sales.com